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MS Office and Productivity Tools PYQs – Computer, SSC & Railway

176 MS Office and Productivity Tools (Computer) questions asked in recent SSC and Railway exams, newest first, with exam, date & shift, answers and solutions.

📚 176 questionsSSC 0 · Railway 176
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RRB NTPC UG CBT-1 2025-26 – 20 June 2026 Shift 1 · Keyboard shortcuts

Q1. Which key is used to open the Start Menu in Windows 11?

  1. (a) Windows Key
  2. (b) Ctrl
  3. (c) Enter
  4. (d) Shift
Answer & solution

Answer: (a) Windows Key

Windows 11 Start Menu Access
TheWindows Key(⊞ Win) is the primary shortcut to open the Start Menu in Windows 11.
Key Facts:
• Located between Ctrl and Alt on keyboard
• Single press opens/closes Start Menu
• Works across all Windows versions (95 onwards)
Answer: Option 1 → Windows Key
RRB NTPC UG CBT-1 2025-26 – 20 June 2026 Shift 1 · Keyboard shortcuts

Q2. In Windows 11 operating system, what happens when Alt + F4 is pressed while no applications or windows are open?

  1. (a) Opens the Task Manager window
  2. (b) Shows the system shutdown dialog
  3. (c) Launches the File Explorer window
  4. (d) Refreshes the desktop environment
Answer & solution

Answer: (b) Shows the system shutdown dialog

Topic: Windows 11 Keyboard Shortcuts
Alt + F4is a universal Windows shortcut to close the active window or application.
Whenno applications or windows are open(only desktop is active):
Alt + F4 triggers theShut Down Windows dialog box.
This dialog provides options: Shut down, Restart, Sleep, etc.
Answer: Option 2 → Shows the system shutdown dialog
RRB NTPC UG CBT-1 2025-26 – 20 June 2026 Shift 2 · Keyboard shortcuts

Q3. What is the primary function of the keyboard shortcut Ctrl + H in applications like MS Word?

  1. (a) Displays document history
  2. (b) Highlights selected text
  3. (c) Opens the Help window
  4. (d) Opens the Find and Replace dialog box
Answer & solution

Answer: (d) Opens the Find and Replace dialog box

Topic:Keyboard Shortcuts in MS Word
Ctrl + His a standard shortcut across Microsoft Office applications.
Function: Opens theFind and Replacedialog box directly.
This allows users to search for specific text and replace it with different text throughout the document.
Note: Ctrl + F opens only Find, while Ctrl + H opens Find and Replace together.
Answer: Option 4 → Opens the Find and Replace dialog box
RRB NTPC UG CBT-1 2025-26 – 20 June 2026 Shift 3 · Keyboard shortcuts

Q4. In a Word document form, when you press the Tab key after filling a name field, to which element does the focus shift?

  1. (a) Deletes all entered form data instantly
  2. (b) Saves document and closes the form view
  3. (c) Prints the form with current entries
  4. (d) Moves cursor to subsequent input field or table cell
Answer & solution

Answer: (d) Moves cursor to subsequent input field or table cell

Topic: MS Word - Form Navigation
Tab key in forms is used forfield navigation.
When Tab is pressed after filling a field:
• Focus automatically shifts to the next input field
• In tables, cursor moves to next cell
• Standard behavior across all form applications
Tab does NOT delete, save, or print data.
Answer: Option 4 → Moves cursor to subsequent input field or table cell
RRB NTPC UG CBT-1 2025-26 – 19 June 2026 Shift 3 · Keyboard shortcuts

Q5. Which of the following key combinations is used to open the File menu in many applications?

  1. (a) Alt + Del
  2. (b) Alt + Insert
  3. (c) Alt + Tab
  4. (d) Alt + F
Answer & solution

Answer: (d) Alt + F

Keyboard Shortcuts in Applications
Alt key is used to access menu bar in applications.
Alt + F opens theFile menu(F for File).
Alt + E opens Edit menu, Alt + V opens View menu.
Other options:
Alt + Tab → Switch between open windows
Alt + Del → No standard function
Alt + Insert → No standard function
Answer: Option 4 → Alt + F
RRB NTPC UG CBT-1 2025-26 – 18 June 2026 Shift 1 · Keyboard shortcuts

Q6. Which of the following shortcut keys opens File Explorer directly in MS Windows?

  1. (a) Shift + E
  2. (b) Alt + E
  3. (c) Windows logo key + E
  4. (d) Ctrl + E
Answer & solution

Answer: (c) Windows logo key + E

File Explorer Shortcut in Windows
Windows logo key + E is the standard shortcut to open File Explorer directly.
Other shortcuts:
Ctrl + E → Select search box in Explorer
Alt + E → Opens Edit menu (older Windows)
Shift + E → No default function
Answer: Option 3 → Windows logo key + E
RRB NTPC UG CBT-1 2025-26 – 18 June 2026 Shift 2 · Keyboard shortcuts

Q7. Which action does pressing the F5 key usually perform in Windows?

  1. (a) Refreshes the current window or page
  2. (b) Navigates to the next tab
  3. (c) Opens help
  4. (d) Opens a new window
Answer & solution

Answer: (a) Refreshes the current window or page

Topic:Function Keys in Windows
F5 Key Function:
Refreshes or reloads the current window/page
Commonly used in File Explorer and web browsers
Other Function Keys:
F1 → Opens Help
F2 → Rename selected item
Ctrl+Tab → Navigate between tabs
Answer: Option 1 → Refreshes the current window or page
RRB NTPC UG CBT-1 2025-26 – 18 June 2026 Shift 3 · Keyboard shortcuts

Q8. Which shortcut is used to quickly search for a word in a webpage?

  1. (a) Ctrl + S
  2. (b) Ctrl + F
  3. (c) Ctrl + Tab
  4. (d) Ctrl + V
Answer & solution

Answer: (b) Ctrl + F

Topic: Keyboard Shortcuts
Ctrl + Fopens the Find/Search box in browsers and documents.
Other shortcuts:
Ctrl + S → Save file
Ctrl + Tab → Switch between tabs
Ctrl + V → Paste
Answer: Option 2 → Ctrl + F
RRB NTPC UG CBT-1 2025-26 – 17 June 2026 Shift 2 · Keyboard shortcuts

Q9. In Microsoft Word 2016 and later versions, when text spanning multiple paragraphs is highlighted and the user presses Ctrl + C, what operation is performed?

  1. (a) Automatically saves the entire document with paragraphs updated
  2. (b) Transfers the highlighted paragraphs to clipboard for duplication elsewhere
  3. (c) Immediately inserts the paragraphs at the document's beginning
  4. (d) Permanently erases the highlighted paragraphs from existence
Answer & solution

Answer: (b) Transfers the highlighted paragraphs to clipboard for duplication elsewhere

Keyboard Shortcut: Ctrl + C
Function: Copy command in Microsoft Word
Operation performed:
• Copies selected text/paragraphs to clipboard
• Original content remains unchanged
• Can be pasted elsewhere using Ctrl + V
Note:Ctrl + X cuts (removes), Ctrl + C only copies
Answer: Option 2 → Transfers the highlighted paragraphs to clipboard for duplication elsewhere
RRB NTPC UG CBT-1 2025-26 – 16 June 2026 Shift 3 · Keyboard shortcuts

Q10. Which of the following keyboard shortcuts is used to copy selected text or objects?

  1. (a) Ctrl + S
  2. (b) Ctrl + V
  3. (c) Ctrl + C
  4. (d) Ctrl + F
Answer & solution

Answer: (c) Ctrl + C

Topic:Keyboard Shortcuts
Ctrl + Cis the standard shortcut to copy selected text or objects.
Other shortcuts:
Ctrl + S → Save file
Ctrl + V → Paste copied content
Ctrl + F → Find/Search text
Answer: Option 3 → Ctrl + C
RRB NTPC UG CBT-1 2025-26 – 15 June 2026 Shift 1 · Keyboard shortcuts

Q11. To prevent losing your current progress due to a system crash or power failure, which essential shortcut key combination should you press regularly to quickly save the document you are working on?

  1. (a) Ctrl + X
  2. (b) Ctrl + S
  3. (c) Ctrl + C
  4. (d) Ctrl + V
Answer & solution

Answer: (b) Ctrl + S

Topic:Keyboard Shortcuts - File Operations
Ctrl + S→ Save command in most applications
Saves current document/file to prevent data loss
Other options:
Ctrl + X → Cut (remove and copy)
Ctrl + C → Copy (duplicate text/object)
Ctrl + V → Paste (insert copied content)
Answer: Option 2 → Ctrl + S
RRB NTPC UG CBT-1 2025-26 – 14 June 2026 Shift 2 · Keyboard shortcuts

Q12. Which of the following keyboard shortcuts is used to paste copied content?

  1. (a) Ctrl + V
  2. (b) Ctrl + C
  3. (c) Ctrl + S
  4. (d) Ctrl + F
Answer & solution

Answer: (a) Ctrl + V

Topic:Keyboard Shortcuts
Ctrl + V→ Paste copied/cut content
Ctrl + C→ Copy selected content
Ctrl + S→ Save document
Ctrl + F→ Find/Search text
Answer: Option 1 → Ctrl + V
RRB NTPC UG CBT-1 2025-26 – 13 June 2026 Shift 2 · Keyboard shortcuts

Q13. In the Windows 11 operating system, when working with multiple open applications, pressing the Alt key combined with the Tab key is the fastest way to __________ between the running programs.

  1. (a) save
  2. (b) switch
  3. (c) open
  4. (d) close
Answer & solution

Answer: (b) switch

Windows 11 Keyboard Shortcut
Alt + Tab is a standard Windows shortcut.
Function: Quicklyswitchbetween open applications.
Shows thumbnail preview of all running programs.
Answer: Option 2 → switch
RRB NTPC UG CBT-1 2025-26 – 9 May 2026 Shift 2 · Keyboard shortcuts

Q14. Which shortcut saves the current file in Microsoft Word or Microsoft Excel?

  1. (a) Ctrl + F
  2. (b) Ctrl + V
  3. (c) Ctrl + Tab
  4. (d) Ctrl + S
Answer & solution

Answer: (d) Ctrl + S

Topic:Microsoft Office Shortcuts
Ctrl + Sis the universal shortcut to save files
in MS Word, Excel, PowerPoint, and most applications.
Other options:
Ctrl + F → Find/Search
Ctrl + V → Paste
Ctrl + Tab → Switch between open documents/tabs
Answer: Option 4 → Ctrl + S
RRB NTPC UG CBT-1 2025-26 – 9 May 2026 Shift 3 · Keyboard shortcuts

Q15. Which combination of keys closes the active applications of the computer?

  1. (a) Alt Key + F4 Function Key
  2. (b) Alt Key + F8 Function Key
  3. (c) Alt Key + F1 Function Key
  4. (d) Alt Key + F6 Function Key
Answer & solution

Answer: (a) Alt Key + F4 Function Key

Topic:Keyboard Shortcuts in Windows
Alt + F4is the standard Windows shortcut to close the active application or window.
Other shortcuts:
Alt + F8 → Displays password in login screen
Alt + F1 → Not a standard Windows shortcut
Alt + F6 → Switches between windows in the same application
Answer: Option 1 → Alt Key + F4 Function Key
RRB NTPC GL CBT-1 2025-26 – 27 March 2026 Shift 1 · Keyboard shortcuts

Q16. Which shortcut is used to undo the last action?

  1. (a) Ctrl+U
  2. (b) Ctrl+E
  3. (c) Ctrl+Z
  4. (d) Ctrl+X
Answer & solution

Answer: (c) Ctrl+Z

Topic: Keyboard Shortcuts
Ctrl+Zis the universal shortcut to undo the last action in most applications.
Other options:
Ctrl+U → Underline text
Ctrl+E → Center align text
Ctrl+X → Cut selected content
Answer: Option 3 → Ctrl+Z
RRB NTPC GL CBT-1 2025-26 – 27 March 2026 Shift 2 · Keyboard shortcuts

Q17. What is the primary function of the keyboard shortcut Alt + F4 in Windows?

  1. (a) To open File Explorer
  2. (b) To switch between open applications
  3. (c) To close the active window
  4. (d) To minimize the active window
Answer & solution

Answer: (c) To close the active window

Keyboard Shortcut: Alt + F4
Alt + F4 is a universal Windows shortcut that closes the currently active window or application.
Other shortcuts:
• Windows + E → Opens File Explorer
• Alt + Tab → Switches between applications
• Windows + D → Minimizes all windows
Answer: Option 3 → To close the active window
RRB NTPC GL CBT-1 2025-26 – 25 March 2026 Shift 2 · Keyboard shortcuts

Q18. What is the primary function of the Alt + Tab keyboard shortcut in Windows?

  1. (a) To close the currently active window
  2. (b) To open Task Manager
  3. (c) To switch between open windows
  4. (d) To minimize all open applications
Answer & solution

Answer: (c) To switch between open windows

Alt + Tab Keyboard Shortcut
Function: Allows quick switching between currently open windows and applications.
How it works: Press Alt + Tab to see thumbnails of all open windows, then release to switch to the selected window.
Other shortcuts:
• Alt + F4 → Close active window
• Ctrl + Shift + Esc → Open Task Manager
• Windows + D → Minimize all windows
Answer: Option 3 → To switch between open windows
RRB NTPC GL CBT-1 2025-26 – 24 March 2026 Shift 1 · Keyboard shortcuts

Q19. What is the function of the keyboard shortcut Ctrl + Tab?

  1. (a) Switch between open tabs
  2. (b) Close a tab
  3. (c) Copy content
  4. (d) Save content
Answer & solution

Answer: (a) Switch between open tabs

Keyboard Shortcut: Ctrl + Tab
Function: Switches between open tabs in browsers and applications.
Common Usage: Navigate forward through tabs in Chrome, Firefox, Excel, etc.
Note: Ctrl + Shift + Tab switches backward through tabs.
Answer: Option 1 → Switch between open tabs
RRB NTPC GL CBT-1 2025-26 – 24 March 2026 Shift 2 · Keyboard shortcuts

Q20. What is the purpose of Pressing ALT + F4 in Windows operating system?

  1. (a) Close the current window or application
  2. (b) Delete selected text
  3. (c) Open the Find dialog
  4. (d) Switch tabs
Answer & solution

Answer: (a) Close the current window or application

Topic: Windows Keyboard Shortcuts
ALT + F4is a universal Windows shortcut.
Function: Closes the currently active window or application.
If pressed on desktop: Opens shutdown dialog.
Answer: Option 1 → Close the current window or application
RRB NTPC GL CBT-1 2025-26 – 24 March 2026 Shift 3 · MS Excel

Q21. Which feature primarily differentiates spreadsheet software from word processing software?

  1. (a) Ability to change font and size
  2. (b) Calculation using formulas
  3. (c) Creating slides
  4. (d) Ability to format text
Answer & solution

Answer: (b) Calculation using formulas

Topic: Spreadsheet vs Word Processor
Spreadsheet Software (Excel, Google Sheets):
Primary function: Data organization, calculations, formulas
Uses cells arranged in rows and columns
Performs mathematical operations automatically
Word Processing Software (MS Word, Google Docs):
Primary function: Text document creation and formatting
Common Features:Font/size changes, text formatting
Unique to Spreadsheet:Formula-based calculations
Slides:Presentation software feature (PowerPoint)
Answer: Option 2 → Calculation using formulas
RRB NTPC GL CBT-1 2025-26 – 22 March 2026 Shift 1 · Keyboard shortcuts

Q22. In Windows 11, which built-in tool opens immediately when a user presses the keyboard shortcut Ctrl + Shift + Esc?

  1. (a) Task Manager
  2. (b) File Explorer
  3. (c) Control Panel
  4. (d) Settings
Answer & solution

Answer: (a) Task Manager

Windows 11 Keyboard Shortcuts
Ctrl + Shift + Escis a direct shortcut to openTask Manager.
Task Manager shows running applications, processes, performance metrics, and system resource usage.
Other shortcuts:
• Ctrl + E → File Explorer
• Win + I → Settings
Answer: Option 1 → Task Manager
RRB NTPC GL CBT-1 2025-26 – 22 March 2026 Shift 2 · Keyboard shortcuts

Q23. Which shortcut opens the system menu of an active window?

  1. (a) Alt+Space
  2. (b) Alt+F4
  3. (c) Alt+Enter
  4. (d) Alt+Tab
Answer & solution

Answer: (a) Alt+Space

System Menu Shortcuts in Windows
Alt+Space→ Opens system menu of active window
System menu contains: Restore, Move, Size, Minimize, Maximize, Close
Other shortcuts:
Alt+F4 → Closes active window
Alt+Enter → Opens properties dialog
Alt+Tab → Switches between open windows
Answer: Option 1 → Alt+Space
RRB NTPC GL CBT-1 2025-26 – 22 March 2026 Shift 3 · Keyboard shortcuts

Q24. A student finishes typing a paragraph and wants to make a copy of a sentence to use later in the document. She first selects the sentence. Which shortcut should she press next?

  1. (a) Ctrl + S
  2. (b) Ctrl + V
  3. (c) Ctrl + F
  4. (d) Ctrl + C
Answer & solution

Answer: (d) Ctrl + C

Topic:Copy-Paste Operations in Word Processing
Task: Make a copy of selected sentence for later use
Ctrl + C→ Copy (copies selected text to clipboard)
Ctrl + V→ Paste (pastes from clipboard)
Ctrl + S→ Save document
Ctrl + F→ Find text
Correct sequence: Select text →Ctrl + C(copy) → Move cursor → Ctrl + V (paste)
Answer: Option 4 → Ctrl + C
RRB NTPC GL CBT-1 2025-26 – 22 March 2026 Shift 3 · MS Excel

Q25. In MS-Excel, if cells A1, A2 and A3 contain the values 2, 3 and 2 respectively, what is the result of the formula =A1*A2 + A2/A3?

  1. (a) 6
  2. (b) 8
  3. (c) 9
  4. (d) 7.5
Answer & solution

Answer: (d) 7.5

Given: A1 = 2, A2 = 3, A3 = 2
Formula:=A1*A2 +(A2)/(A3)
A1*A2 = 2×3 = 6
(A2)/(A3)=(3)/(2)= 1.5
Result: 6 + 1.5 =7.5
Answer: Option 4 → 7.5
RRB NTPC GL CBT-1 2025-26 – 19 March 2026 Shift 1 · Keyboard shortcuts

Q26. Which shortcut opens the Properties of the selected item?

  1. (a) Alt+E
  2. (b) Alt+Enter
  3. (c) Alt+Shift
  4. (d) Alt+Ctrl
Answer & solution

Answer: (b) Alt+Enter

Topic: Windows Keyboard Shortcuts
Alt+Enteropens the Properties dialog box for the selected file, folder, or item in Windows.
Other options:
Alt+E → Opens Edit menu in applications
Alt+Shift → Changes keyboard language/input method
Alt+Ctrl → No standard Windows function
Answer: Option 2 → Alt+Enter
RRB NTPC GL CBT-1 2025-26 – 19 March 2026 Shift 2 · Keyboard shortcuts

Q27. Which shortcut saves the current file?

  1. (a) Ctrl+L
  2. (b) Ctrl+S
  3. (c) Ctrl+P
  4. (d) Ctrl+R
Answer & solution

Answer: (b) Ctrl+S

Topic:Keyboard Shortcuts - File Operations
Ctrl+Sis the universal shortcut toSavethe current file.
Other options:
Ctrl+L → Address bar/Location (browsers)
Ctrl+P → Print dialog
Ctrl+R → Refresh/Reload page
Answer: Option 2 → Ctrl+S
RRB NTPC GL CBT-1 2025-26 – 19 March 2026 Shift 3 · Keyboard shortcuts

Q28. In most web browsers, when multiple tabs are open in a web browser, pressing Ctrl + Tab performs which action?

  1. (a) Launches a new tab
  2. (b) Navigates to the previous tab on the left
  3. (c) Removes the selected tab
  4. (d) Navigates to the next tab on the right
Answer & solution

Answer: (d) Navigates to the next tab on the right

Topic: Web Browser Keyboard Shortcuts
Ctrl + Tabis a standard keyboard shortcut in web browsers.
Function: Switches focus to thenext tab on the right.
Similar shortcuts:
• Ctrl + Shift + Tab → Previous tab (left)
• Ctrl + T → New tab
• Ctrl + W → Close current tab
Answer: Option 4 → Navigates to the next tab on the right
RRB NTPC GL CBT-1 2025-26 – 18 March 2026 Shift 2 · Keyboard shortcuts

Q29. What is the primary function of Ctrl + Y in most Windows applications?

  1. (a) Copy the selected text
  2. (b) Redo the last undone action
  3. (c) Undo the last action
  4. (d) Paste the previous item
Answer & solution

Answer: (b) Redo the last undone action

Ctrl + Yis the standard shortcut forRedooperation.
It reverses the last undo action performed by Ctrl + Z.
Common in MS Word, Excel, PowerPoint, Notepad, etc.
Answer: Option 2 → Redo the last undone action
RRB NTPC GL CBT-1 2025-26 – 18 March 2026 Shift 3 · Keyboard shortcuts

Q30. A user mistakenly turns on the overwrite mode and each new letter replaces the old one in a line. Which key is responsible for toggling between the insert mode and the overwrite mode?

  1. (a) F5
  2. (b) Ins
  3. (c) Del
  4. (d) Tab
Answer & solution

Answer: (b) Ins

TheInsert (Ins)key toggles between two text entry modes:
Insert Mode:New text pushes existing text forward
Overwrite Mode:New text replaces existing text
Other keys:
F5 → Refresh/Slideshow in applications
Del → Deletes character to the right of cursor
Tab → Moves cursor to next tab stop
Answer: Option 2 → Ins
RRB NTPC GL CBT-1 2025-26 – 17 March 2026 Shift 1 · Keyboard shortcuts

Q31. A file is selected on the desktop. Pressing the Delete key will mainly:

  1. (a) Rename the file
  2. (b) Copy the file
  3. (c) Remove the file
  4. (d) Open the file
Answer & solution

Answer: (c) Remove the file

When a file is selected on desktop:
Delete key moves file toRecycle Bin
File is removed from current location
Other keys:
F2 → Rename,
Ctrl+C → Copy,
Enter → Open
Answer: Option 3 → Remove the file
RRB NTPC GL CBT-1 2025-26 – 17 March 2026 Shift 3 · Keyboard shortcuts

Q32. Which pair of keyboard shortcuts is used to quickly copy and paste text?

  1. (a) Ctrl + Tab and Ctrl + S
  2. (b) Ctrl + F and Ctrl + C
  3. (c) Ctrl + C and Ctrl + V
  4. (d) Ctrl + F and Ctrl + S
Answer & solution

Answer: (c) Ctrl + C and Ctrl + V

Ctrl + C→ Copy selected text/content
Ctrl + V→ Paste copied content
Other options:
Ctrl + Tab → Switch tabs
Ctrl + S → Save file
Ctrl + F → Find/Search
Answer:
Option 3 → Ctrl + C
and Ctrl + V
RRB NTPC GL CBT-1 2025-26 – 16 March 2026 Shift 1 · Keyboard shortcuts

Q33. A file name is highlighted, and you want to copy it to another folder while keeping it in the original folder as well. Which pair of steps matches this task?

  1. (a) Press Ctrl + X, then Ctrl + V
  2. (b) Press Ctrl + C, then Ctrl + V
  3. (c) Press Ctrl + S, then Ctrl + V
  4. (d) Press Ctrl + C, then Ctrl + B
Answer & solution

Answer: (b) Press Ctrl + C, then Ctrl + V

Ctrl + X = Cut (removes from original location)
Ctrl + C = Copy (keeps original, duplicates file)
Ctrl + V = Paste (places file in new location)
For this task, need Copy (not Cut)
Press Ctrl + C on highlighted filename
Navigate to destination folder
Press Ctrl + V to paste
Answer: Option 2 → Press Ctrl + C, then Ctrl + V
RRB NTPC GL CBT-1 2025-26 – 16 March 2026 Shift 2 · Keyboard shortcuts

Q34. Which shortcut selects all content in a document?

  1. (a) Ctrl+E
  2. (b) Ctrl+R
  3. (c) Ctrl+S
  4. (d) Ctrl+A
Answer & solution

Answer: (d) Ctrl+A

Important MS-Office / Windows keyboard shortcuts:
Ctrl + A → Select ALL content
Ctrl + E → Centre alignment
Ctrl + R → Right alignment
Ctrl + S → Save file
To select all content in a document, the shortcut is Ctrl + A.
Answer: Option 4 → Ctrl + A
RRB NTPC GL CBT-1 2025-26 – 16 March 2026 Shift 3 · Keyboard shortcuts

Q35. A student wants to locate a word inside a PDF. Which shortcut helps?

  1. (a) Ctrl + V
  2. (b) Ctrl + C
  3. (c) Ctrl + F
  4. (d) Ctrl + Tab
Answer & solution

Answer: (c) Ctrl + F

To search for a word inside a PDF:
Ctrl + F → Opens 'Find' toolbar (works in PDF readers, browsers, Word)
Other shortcuts:
Ctrl + V → Paste | Ctrl + C → Copy | Ctrl + Tab → Switch tabs
Ctrl + F is the universal 'Find' shortcut across all applications.
Answer: Option 3 → Ctrl + F
RRB NTPC UG CBT-1 2024-25 – 8 September 2025 Shift 3 · Keyboard shortcuts

Q36. Which key combination is used to permanently delete a file without sending it to the Recycle Bin?

  1. (a) Ctrl + D
  2. (b) Alt + F4
  3. (c) Shift + Delete
  4. (d) Shift + F2
Answer & solution

Answer: (c) Shift + Delete

RRB NTPC UG CBT-1 2024-25 – 4 September 2025 Shift 3 · Keyboard shortcuts

Q37. Which shortcut key combination allows you to quickly switch between open applications on a Windows computer?

  1. (a) Ctrl + Tab
  2. (b) Alt + Del
  3. (c) Alt + Tab
  4. (d) Alt + F4
Answer & solution

Answer: (c) Alt + Tab

RRB NTPC UG CBT-1 2024-25 – 3 September 2025 Shift 1 · Keyboard shortcuts

Q38. Which of the following combinations of shortcut keys and functions is correctly matched?

  1. (a) Ctrl + V – Finds a specific word in the document
  2. (b) Ctrl + C – Copies content to the clipboard
  3. (c) Ctrl + F – Switches between open tabs
  4. (d) Ctrl + Tab – Copies the selected text
Answer & solution

Answer: (b) Ctrl + C – Copies content to the clipboard

RRB NTPC UG CBT-1 2024-25 – 1 September 2025 Shift 2 · Keyboard shortcuts

Q39. Which key is used to rename a file or folder in Windows?

  1. (a) F5
  2. (b) ESC + N
  3. (c) F2
  4. (d) CTRL + N
Answer & solution

Answer: (c) F2

RRB NTPC UG CBT-1 2024-25 – 1 September 2025 Shift 2 · Keyboard shortcuts

Q40. What is the function of the Alt + F4 shortcut?

  1. (a) Opens a new window
  2. (b) Refreshes the browser
  3. (c) Saves the document
  4. (d) Closes the current window or application
Answer & solution

Answer: (d) Closes the current window or application

RRB NTPC UG CBT-1 2024-25 – 28 August 2025 Shift 1 · Keyboard shortcuts

Q41. Which shortcut key opens System Settings quickly in Windows 10/11?

  1. (a) Windows + D
  2. (b) Windows + I
  3. (c) Alt + F4
  4. (d) Ctrl + Alt + Del
Answer & solution

Answer: (b) Windows + I

RRB NTPC UG CBT-1 2024-25 – 28 August 2025 Shift 3 · Keyboard shortcuts

Q42. What is the function of the keyboard shortcut Ctrl + Z?

  1. (a) Close the window
  2. (b) Undo the last action
  3. (c) Zoom the window
  4. (d) Redo an action
Answer & solution

Answer: (b) Undo the last action

RRB NTPC UG CBT-1 2024-25 – 22 August 2025 Shift 1 · Keyboard shortcuts

Q43. Which keyboard button is used as a shortcut to rename a selected file or folder in Windows?

  1. (a) F5
  2. (b) F2
  3. (c) Ctrl
  4. (d) Esc
Answer & solution

Answer: (b) F2

RRB NTPC UG CBT-1 2024-25 – 22 August 2025 Shift 2 · Keyboard shortcuts

Q44. What does Ctrl + F help users to do?

  1. (a) Format the document
  2. (b) Find a file on the desktop
  3. (c) Find text in the current document or webpage
  4. (d) Forward an email
Answer & solution

Answer: (c) Find text in the current document or webpage

RRB NTPC UG CBT-1 2024-25 – 21 August 2025 Shift 1 · Keyboard shortcuts

Q45. While multitasking, which of the following best describes what happens when Alt + Tab is used repeatedly?

  1. (a) It opens the Task Manager.
  2. (b) It cycles through open applications in the order of last use.
  3. (c) It locks the computer.
  4. (d) It closes the active window.
Answer & solution

Answer: (b) It cycles through open applications in the order of last use.

RRB NTPC UG CBT-1 2024-25 – 20 August 2025 Shift 1 · Keyboard shortcuts

Q46. Which of the following shortcut keys is used to switch between open applications in Windows?

  1. (a) Alt + F4
  2. (b) Alt + Tab
  3. (c) Alt + Ins
  4. (d) Alt + Del
Answer & solution

Answer: (b) Alt + Tab

RRB NTPC UG CBT-1 2024-25 – 19 August 2025 Shift 1 · Keyboard shortcuts

Q47. Which keyboard shortcut allows you to select multiple specific files or folders at once?

  1. (a) Alt + Click
  2. (b) Tab + Click
  3. (c) Ctrl + Click
  4. (d) Shift + Click
Answer & solution

Answer: (c) Ctrl + Click

RRB NTPC UG CBT-1 2024-25 – 19 August 2025 Shift 3 · Keyboard shortcuts

Q48. In Windows 11, what does the Alt + D keyboard shortcut do in File Explorer or a web browser?

  1. (a) Duplicates the current tab
  2. (b) Deletes the selected file or folder
  3. (c) Focuses the address bar
  4. (d) Displays desktop
Answer & solution

Answer: (c) Focuses the address bar

RRB NTPC UG CBT-1 2024-25 – 18 August 2025 Shift 2 · Keyboard shortcuts

Q49. Which shortcut key combination is used to save a file quickly?

  1. (a) Ctrl + F
  2. (b) Ctrl + C
  3. (c) Ctrl + V
  4. (d) Ctrl + S
Answer & solution

Answer: (d) Ctrl + S

RRB NTPC UG CBT-1 2024-25 – 14 August 2025 Shift 2 · Keyboard shortcuts

Q50. What does the 'Ctrl + V' shortcut key do?

  1. (a) It cuts the selected text or files.
  2. (b) It copies the selected text or files.
  3. (c) It pastes the copied text or files.
  4. (d) It saves the current document.
Answer & solution

Answer: (c) It pastes the copied text or files.

RRB NTPC UG CBT-1 2024-25 – 13 August 2025 Shift 1 · Keyboard shortcuts

Q51. What does the keyboard shortcut Ctrl + R do in web browsers?

  1. (a) Restores deleted files
  2. (b) Renames a file or folder
  3. (c) Runs a program
  4. (d) Refreshes the active window
Answer & solution

Answer: (d) Refreshes the active window

RRB NTPC UG CBT-1 2024-25 – 13 August 2025 Shift 2 · Keyboard shortcuts

Q52. What does the Alt + Tab keyboard shortcut do in Windows?

  1. (a) Locks the computer screen
  2. (b) Switches between open applications
  3. (c) Closes the current window
  4. (d) Opens the Start menu
Answer & solution

Answer: (b) Switches between open applications

RRB NTPC UG CBT-1 2024-25 – 13 August 2025 Shift 3 · Keyboard shortcuts

Q53. How can you access menus in the menu bar in Windows?

  1. (a) Press F5 to open the menu bar.
  2. (b) Press Alt and the letter underlined in the menu title to access a menu.
  3. (c) Press Ctrl + M to open the menu.
  4. (d) Right-click on the title bar to open the menu bar.
Answer & solution

Answer: (b) Press Alt and the letter underlined in the menu title to access a menu.

RRB NTPC UG CBT-1 2024-25 – 13 August 2025 Shift 3 · Keyboard shortcuts

Q54. In most software applications, what does Ctrl + S do if pressed multiple times?

  1. (a) Updates the saved file without creating a new one
  2. (b) Deletes the previous version
  3. (c) Reverts the document
  4. (d) Saves a new copy each time
Answer & solution

Answer: (a) Updates the saved file without creating a new one

RRB NTPC UG CBT-1 2024-25 – 7 August 2025 Shift 2 · Keyboard shortcuts

Q55. What does the shortcut key Ctrl + S do in most software applications?

  1. (a) Selects all content
  2. (b) Searches for text in a document
  3. (c) Starts a new page
  4. (d) Saves the current document
Answer & solution

Answer: (d) Saves the current document

RRB NTPC UG CBT-1 2024-25 – 7 August 2025 Shift 3 · Keyboard shortcuts

Q56. Which key combination is commonly used in Windows OS to open the Task Manager?

  1. (a) Ctrl + Tab
  2. (b) Ctrl + Shift + Esc
  3. (c) Alt + Tab
  4. (d) Alt + F4
Answer & solution

Answer: (b) Ctrl + Shift + Esc

RRB NTPC GL CBT-1 2024-25 – 24 June 2025 Shift 3 · MS Excel

Q57. Which of the following scenarios would most effectively necessitate the use of a three-dimensional reference within an MS Excel formula?

  1. (a) Creating a chart that visualizes data points sourced from several different workbooks
  2. (b) Applying conditional formatting to a range of cells based on values in another worksheet within the same workbook
  3. (c) Calculating the average sales figures across multiple non-contiguous worksheets for the same product category
  4. (d) Summing values from a specific cell across a sequence of identically structured worksheets representing monthly data for a year
Answer & solution

Answer: (d) Summing values from a specific cell across a sequence of identically structured worksheets representing monthly data for a year

RRB NTPC GL CBT-1 2024-25 – 24 June 2025 Shift 2 · MS PowerPoint

Q58. In Microsoft PowerPoint, which view is best suited for reorganising slides and getting an overview of the entire presentation structure?

  1. (a) Normal View
  2. (b) Slide Sorter View
  3. (c) Slide Show View
  4. (d) Reading View
Answer & solution

Answer: (b) Slide Sorter View

RRB NTPC GL CBT-1 2024-25 – 24 June 2025 Shift 3 · Keyboard shortcuts

Q59. Which keyboard shortcut is used in MS PowerPoint 365 to start editing text inside a selected shape or text box?

  1. (a) Alt + Enter
  2. (b) F5
  3. (c) Ctrl + E
  4. (d) F2
Answer & solution

Answer: (d) F2

RRB NTPC GL CBT-1 2024-25 – 24 June 2025 Shift 3 · MS PowerPoint

Q60. What is the primary purpose of the 'Sections' feature in MS PowerPoint when managing a large presentation?

  1. (a) To create hyperlinks between different parts of the presentation
  2. (b) To divide the presentation into logical groupings for better organization and navigation during editing and presenting
  3. (c) To apply different themes to specific groups of slides
  4. (d) To enable collaborative editing of specific parts of the presentation by different users
Answer & solution

Answer: (b) To divide the presentation into logical groupings for better organization and navigation during editing and presenting

RRB NTPC GL CBT-1 2024-25 – 23 June 2025 Shift 3 · Keyboard shortcuts

Q61. What is the main purpose of the Tab key on a standard keyboard?

  1. (a) To insert a forward slash
  2. (b) To close the active application
  3. (c) To shift the cursor to the next field or tab position
  4. (d) To remove text
Answer & solution

Answer: (c) To shift the cursor to the next field or tab position

RRB NTPC GL CBT-1 2024-25 – 23 June 2025 Shift 1 · MS PowerPoint

Q62. When initiating a new presentation in MS PowerPoint, which of the following is the most accurate description of the 'Design Ideas' feature's primary function?

  1. (a) To automatically translate the presentation content into multiple languages
  2. (b) To suggest various pre-designed templates and layouts based on the content on the current slide
  3. (c) To automatically populate slides with relevant content based on the presentation topic
  4. (d) To provide real-time collaboration tools for multiple users working on the same presentation simultaneously
Answer & solution

Answer: (b) To suggest various pre-designed templates and layouts based on the content on the current slide

RRB NTPC GL CBT-1 2024-25 – 23 June 2025 Shift 1 · MS PowerPoint

Q63. When you reuse slides from another presentation in MS PowerPoint 365, which of the following options ensures the imported slides retain their original formatting?

  1. (a) Click 'Keep Source Formatting' in the Reuse Slides pane
  2. (b) Copy and paste the slides
  3. (c) Import slides as images to lock their look
  4. (d) Apply the destination theme after inserting
Answer & solution

Answer: (a) Click 'Keep Source Formatting' in the Reuse Slides pane

RRB NTPC GL CBT-1 2024-25 – 23 June 2025 Shift 3 · MS PowerPoint

Q64. When saving an MS PowerPoint presentation, what is the primary purpose of the 'Save as Picture Presentation' option?

  1. (a) To embed a static image of the first slide as a preview
  2. (b) To save each slide as a separate image file within a folder
  3. (c) To optimise the presentation for viewing on low-bandwidth internet connections
  4. (d) To prevent any further editing of the presentation content
Answer & solution

Answer: (d) To prevent any further editing of the presentation content

RRB NTPC GL CBT-1 2024-25 – 23 June 2025 Shift 2 · Keyboard shortcuts

Q65. Which keyboard shortcut is used to cut (move) text in MS Word?

  1. (a) Ctrl + C
  2. (b) Ctrl + Z
  3. (c) Ctrl + V
  4. (d) Ctrl + X
Answer & solution

Answer: (d) Ctrl + X

RRB NTPC GL CBT-1 2024-25 – 23 June 2025 Shift 1 · MS Excel

Q66. What is the purpose of Print Preview in MS Excel 365?

  1. (a) To edit cell formulas before printing
  2. (b) To convert the spreadsheet into a PDF
  3. (c) To delete unnecessary rows/columns
  4. (d) To check how the spreadsheet will appear on paper and adjust layout/formatting
Answer & solution

Answer: (d) To check how the spreadsheet will appear on paper and adjust layout/formatting

RRB NTPC GL CBT-1 2024-25 – 23 June 2025 Shift 2 · MS PowerPoint

Q67. What is the significance of PowerPoint’s "Protected View", while opening a downloaded file?

  1. (a) The presentation is encrypted and cannot be viewed
  2. (b) Macros are enabled automatically
  3. (c) It opens the file in a read-only mode, disabling most editing features
  4. (d) The file is corrupted
Answer & solution

Answer: (c) It opens the file in a read-only mode, disabling most editing features

RRB NTPC GL CBT-1 2024-25 – 23 June 2025 Shift 2 · MS PowerPoint

Q68. What happens if you start a new blank presentation while another presentation is already open in MS PowerPoint?

  1. (a) MS PowerPoint displays an error message.
  2. (b) The slides from the current presentation are copied to the new one.
  3. (c) A new MS PowerPoint window opens with the blank presentation.
  4. (d) The current presentation closes automatically.
Answer & solution

Answer: (c) A new MS PowerPoint window opens with the blank presentation.

RRB NTPC GL CBT-1 2024-25 – 23 June 2025 Shift 3 · MS Excel

Q69. What happens if users try to open an MS Excel file created in a newer version (e.g., Excel 2021) in an older version (e.g., Excel 2010)?

  1. (a) The file will open in Compatibility Mode with limited functionality.
  2. (b) The file will be automatically converted to a PDF.
  3. (c) MS Excel will display an error and refuse to open the file.
  4. (d) The file will open normally with all features intact.
Answer & solution

Answer: (a) The file will open in Compatibility Mode with limited functionality.

RRB NTPC GL CBT-1 2024-25 – 23 June 2025 Shift 3 · Keyboard shortcuts

Q70. What happens when you press 'Ctrl + M' in MS PowerPoint 365?

  1. (a) The slide master view is opened.
  2. (b) A new blank slide is inserted regardless of the previous layout.
  3. (c) A new slide is inserted with the same layout as the previous slide.
  4. (d) A duplicate of the current slide is created.
Answer & solution

Answer: (c) A new slide is inserted with the same layout as the previous slide.

RRB NTPC GL CBT-1 2024-25 – 21 June 2025 Shift 2 · Keyboard shortcuts

Q71. Which keyboard shortcut is typically used to paste copied content?

  1. (a) Ctrl + F
  2. (b) Ctrl + C
  3. (c) Ctrl + S
  4. (d) Ctrl + V
Answer & solution

Answer: (d) Ctrl + V

RRB NTPC GL CBT-1 2024-25 – 21 June 2025 Shift 3 · Keyboard shortcuts

Q72. Which of the following key combinations is used to paste copied content?

  1. (a) Ctrl + V
  2. (b) Ctrl + K
  3. (c) Ctrl + P
  4. (d) Ctrl + B
Answer & solution

Answer: (a) Ctrl + V

RRB NTPC GL CBT-1 2024-25 – 21 June 2025 Shift 1 · MS PowerPoint

Q73. Which of the following options in PowerPoint allows you to see all the slides at once as thumbnails?

  1. (a) Outline View
  2. (b) Reading View
  3. (c) Slide Show View
  4. (d) Slide Sorter View
Answer & solution

Answer: (d) Slide Sorter View

RRB NTPC GL CBT-1 2024-25 – 21 June 2025 Shift 1 · MS PowerPoint

Q74. Which of the following methods is the quickest way to open an existing MS PowerPoint presentation?

  1. (a) Double-click the .pptx file in File Explorer
  2. (b) Use the Alt + F4 shortcut
  3. (c) Press Ctrl + O
  4. (d) Open MS PowerPoint and click Blank Presentation
Answer & solution

Answer: (a) Double-click the .pptx file in File Explorer

RRB NTPC GL CBT-1 2024-25 – 21 June 2025 Shift 2 · MS PowerPoint

Q75. Which of the following MS PowerPoint features allows you to record the timing for each slide and any narration or laser pointer movements to be replayed automatically during a slideshow?

  1. (a) Rehearse Timings
  2. (b) Record Slide Show
  3. (c) Set Up Slide Show
  4. (d) Presenter View
Answer & solution

Answer: (b) Record Slide Show

RRB NTPC GL CBT-1 2024-25 – 21 June 2025 Shift 2 · Keyboard shortcuts

Q76. In MS PowerPoint, which of the following keyboard combinations is used to create a new blank presentation?

  1. (a) Ctrl + N
  2. (b) Ctrl + O
  3. (c) Ctrl + E
  4. (d) Ctrl + B
Answer & solution

Answer: (a) Ctrl + N

RRB NTPC GL CBT-1 2024-25 – 21 June 2025 Shift 1 · MS Word

Q77. How can we change the margins of a document in MS Word?

  1. (a) Design tab -> Margins
  2. (b) Review tab -> Margins
  3. (c) Insert tab -> Margins
  4. (d) Layout tab -> Margins
Answer & solution

Answer: (d) Layout tab -> Margins

RRB NTPC GL CBT-1 2024-25 – 21 June 2025 Shift 2 · MS PowerPoint

Q78. What is the main function of MS PowerPoint?

  1. (a) Editing photos
  2. (b) Browsing the internet
  3. (c) Creating and presenting slideshows
  4. (d) Managing emails
Answer & solution

Answer: (c) Creating and presenting slideshows

RRB NTPC GL CBT-1 2024-25 – 21 June 2025 Shift 2 · MS Word

Q79. What happens when you press 'Enter' while working with a bullet or numbered list in MS Word 365?

  1. (a) It converts the list into plain text.
  2. (b) It restarts numbering automatically.
  3. (c) It creates a new list item with the same bullet or number.
  4. (d) It deletes the previous bullet or number.
Answer & solution

Answer: (c) It creates a new list item with the same bullet or number.

RRB NTPC GL CBT-1 2024-25 – 20 June 2025 Shift 1 · MS Excel

Q80. Which of the following actions is essential for preserving changes made to an Excel workbook under a new file name?

  1. (a) Selecting 'Save As' and choosing a new name or location
  2. (b) Closing the application without saving
  3. (c) Pressing Ctrl + P
  4. (d) Clicking 'Print' from the File tab
Answer & solution

Answer: (a) Selecting 'Save As' and choosing a new name or location

RRB NTPC GL CBT-1 2024-25 – 20 June 2025 Shift 3 · MS Excel

Q81. Which type of cell reference in MS Excel modifies both, the column letter and row number automatically when a formula is copied to another location?

  1. (a) Mixed Reference
  2. (b) Relative Reference
  3. (c) Static Reference
  4. (d) Absolute Reference
Answer & solution

Answer: (b) Relative Reference

RRB NTPC GL CBT-1 2024-25 – 20 June 2025 Shift 3 · Keyboard shortcuts

Q82. Which keyboard shortcut is used to save an MS PowerPoint presentation quickly?

  1. (a) Ctrl + S
  2. (b) Ctrl + N
  3. (c) Ctrl + P
  4. (d) Ctrl + O
Answer & solution

Answer: (a) Ctrl + S

RRB NTPC GL CBT-1 2024-25 – 20 June 2025 Shift 1 · MS PowerPoint

Q83. What happens when you apply a template to an existing MS PowerPoint presentation?

  1. (a) It only changes the background, without affecting text formatting.
  2. (b) It completely replaces all slides and content.
  3. (c) It applies a new design while keeping the existing slide content.
  4. (d) It converts the PowerPoint presentation into a read-only format.
Answer & solution

Answer: (c) It applies a new design while keeping the existing slide content.

RRB NTPC GL CBT-1 2024-25 – 20 June 2025 Shift 2 · MS Word

Q84. What is the primary advantage of using 'Section Breaks' in an MS Word document compared to simply using 'Page Breaks'?

  1. (a) Section breaks automatically create a table of contents based on the headings within each section, a feature not available with standard page breaks.
  2. (b) Section breaks allow for different page numbering schemes, headers, and footers within the same document, while page breaks only force content to the next page.
  3. (c) Section breaks improve the document's file size and performance, especially in long documents with numerous formatting changes.
  4. (d) Section breaks are primarily used to optimise the document for printing on different paper sizes, which is not possible with page breaks.
Answer & solution

Answer: (b) Section breaks allow for different page numbering schemes, headers, and footers within the same document, while page breaks only force content to the next page.

RRB NTPC GL CBT-1 2024-25 – 20 June 2025 Shift 3 · MS Excel

Q85. What is the purpose of the 'AutoFill' feature in MS Excel 365?

  1. (a) To copy cell content or continue a pattern
  2. (b) To split text into multiple cells
  3. (c) To validate cell data
  4. (d) To automatically sum a range of values
Answer & solution

Answer: (a) To copy cell content or continue a pattern

RRB NTPC GL CBT-1 2024-25 – 19 June 2025 Shift 3 · MS Word

Q86. In MS Word, when a user wants to move a block of text from one part of a document to another, which of the following sequences of actions should be performed?

  1. (a) Cut the text → Paste the text at the desired location
  2. (b) Type the text → Save it → Retype it at the new location
  3. (c) Highlight the text → Save it → Open it in another document
  4. (d) Copy the text → Paste the text at the desired location
Answer & solution

Answer: (a) Cut the text → Paste the text at the desired location

RRB NTPC GL CBT-1 2024-25 – 19 June 2025 Shift 3 · Keyboard shortcuts

Q87. Which keyboard shortcut is used to copy selected text in MS Word 365?

  1. (a) Ctrl + X
  2. (b) Ctrl + Z
  3. (c) Ctrl + V
  4. (d) Ctrl + C
Answer & solution

Answer: (d) Ctrl + C

RRB NTPC GL CBT-1 2024-25 – 19 June 2025 Shift 1 · MS Excel

Q88. What is the proper way to print a spreadsheet in MS Excel?

  1. (a) Click on the 'Home' tab and select 'Print'
  2. (b) Press Ctrl + S
  3. (c) Press Ctrl + Pt
  4. (d) Click on the 'File' tab and choose 'Print'
Answer & solution

Answer: (d) Click on the 'File' tab and choose 'Print'

RRB NTPC GL CBT-1 2024-25 – 19 June 2025 Shift 1 · MS Word

Q89. What happens when a user presses the Bullets button (•) in MS Word?

  1. (a) The text alignment changes to center
  2. (b) The font size increases
  3. (c) The selected text is converted into a bulleted list
  4. (d) The selected text is converted into a numbered list
Answer & solution

Answer: (c) The selected text is converted into a bulleted list

RRB NTPC GL CBT-1 2024-25 – 19 June 2025 Shift 2 · MS Excel

Q90. What is the correct method to save a new workbook in MS Excel?

  1. (a) Go to the 'Home' tab and click 'Save'
  2. (b) Press 'Ctrl + P'
  3. (c) Press 'Ctrl + Enter'
  4. (d) Click the 'File' tab and choose 'Save As'
Answer & solution

Answer: (d) Click the 'File' tab and choose 'Save As'

RRB NTPC GL CBT-1 2024-25 – 19 June 2025 Shift 2 · MS Excel

Q91. What is the primary purpose of defining a 'Named Range' in MS Excel?

  1. (a) To refer to a cell or range of cells using a more descriptive and easier-to-understand name in formulas
  2. (b) To create a visual chart or graph from the selected data
  3. (c) To apply specific formatting to a group of cells
  4. (d) To encrypt the data within a selected range of cells
Answer & solution

Answer: (a) To refer to a cell or range of cells using a more descriptive and easier-to-understand name in formulas

RRB NTPC GL CBT-1 2024-25 – 19 June 2025 Shift 2 · Keyboard shortcuts

Q92. What is the keyboard shortcut to remove paragraph indentation in MS Word 365?

  1. (a) Ctrl + Shift + M
  2. (b) Ctrl + Tab
  3. (c) Ctrl + M
  4. (d) Ctrl + Shift + I
Answer & solution

Answer: (a) Ctrl + Shift + M

RRB NTPC GL CBT-1 2024-25 – 18 June 2025 Shift 1 · Keyboard shortcuts

Q93. Which of the following is the main purpose of using the 'Ctrl + S' keyboard shortcut while working on an MS PowerPoint presentation?

  1. (a) To start a slideshow from the beginning
  2. (b) To share the presentation via email
  3. (c) To save the current changes made to the file
  4. (d) To close the presentation window immediately
Answer & solution

Answer: (c) To save the current changes made to the file

RRB NTPC GL CBT-1 2024-25 – 18 June 2025 Shift 1 · Keyboard shortcuts

Q94. Which of the following is the function of Ctrl + Shift + V in certain applications like Google Docs or web browsers?

  1. (a) Reverts to the previous page in the browser
  2. (b) Opens the Find and Replace dialog box
  3. (c) Pastes content without any formatting
  4. (d) Saves the document as a new file
Answer & solution

Answer: (c) Pastes content without any formatting

RRB NTPC GL CBT-1 2024-25 – 18 June 2025 Shift 2 · Keyboard shortcuts

Q95. Which of the following key combinations is primarily used to access the File menu in most legacy and standard Windows applications?

  1. (a) Alt + Insert
  2. (b) Alt + Tab
  3. (c) Alt + F
  4. (d) Alt + Delete
Answer & solution

Answer: (c) Alt + F

RRB NTPC GL CBT-1 2024-25 – 18 June 2025 Shift 1 · MS Excel

Q96. In MS Excel 2019, what is the primary purpose of the 'Print Preview' feature?

  1. (a) To save the spreadsheet
  2. (b) To zoom into the sheet
  3. (c) To view how the sheet will look when printed
  4. (d) To edit data
Answer & solution

Answer: (c) To view how the sheet will look when printed

RRB NTPC GL CBT-1 2024-25 – 18 June 2025 Shift 1 · Keyboard shortcuts

Q97. Which shortcut key is used to create a new blank presentation quickly in MS PowerPoint 365?

  1. (a) Shift + N
  2. (b) Ctrl + O
  3. (c) Ctrl + N
  4. (d) Ctrl + P
Answer & solution

Answer: (c) Ctrl + N

RRB NTPC GL CBT-1 2024-25 – 18 June 2025 Shift 2 · MS PowerPoint

Q98. Which sequence of steps correctly initiates a blank presentation in MS PowerPoint 2016 or later?

  1. (a) View → New Window → Blank
  2. (b) File → Save As → Blank Template
  3. (c) Home → Layout → Clear All
  4. (d) File → New → Blank Presentation
Answer & solution

Answer: (d) File → New → Blank Presentation

RRB NTPC GL CBT-1 2024-25 – 18 June 2025 Shift 2 · MS PowerPoint

Q99. In MS PowerPoint's Slide Master view, what is the primary benefit of customising the top-level master slide versus individual layout masters?

  1. (a) Changes to the top-level master overrides all formatting on individual layout masters
  2. (b) The top-level master is only relevant when exporting the presentation to other formats
  3. (c) Customising the top-level master ensures consistency of universal elements across all slide layouts
  4. (d) Individual layout masters cannot be edited unless the top-level master is modified first
Answer & solution

Answer: (c) Customising the top-level master ensures consistency of universal elements across all slide layouts

RRB NTPC GL CBT-1 2024-25 – 18 June 2025 Shift 3 · MS PowerPoint

Q100. In MS PowerPoint, what is the significance of the aspect ratio setting (e.g. 16 : 9, 4 : 3) when you are setting up your slide size?

  1. (a) It determines the file size of the saved presentation.
  2. (b) It controls the number of slides that can be included in the presentation.
  3. (c) It defines the proportions of the slide displayed on the screen, influencing how the content is laid out and how it appears on different display devices.
  4. (d) It sets the default font size and style for all text boxes in the presentation.
Answer & solution

Answer: (c) It defines the proportions of the slide displayed on the screen, influencing how the content is laid out and how it appears on different display devices.

12

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